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Human Resources Generalist

“An Equal Opportunity/Affirmative Action Employer”

JOB CLASSIFICATION: Human Resources Generalist   (120)
STATUS: Full-Time (40 hours per week)
LOCATION OF WORK: 1699 W. Mound St.
REPORTS TO: Director of Human Resources

POSITION SUMMARY:

The Human Resource Generalist is responsible for assisting with and performing general Human Resource functions including administrative, payroll/benefit, clerical and employment related activities including interviewing. Work performed in this position will be of a complex, professional, and confidential nature. Work requires a considerable understanding of human resource concepts and regulations, policy and procedure knowledge, ability to make decisions, and ability to handle multiple functions at one time. This position will have frequent contact with the general public as well as employee contact. A positive and cooperative image is crucial for this position. Work performed is under the general supervision of the Director of Human Resources and in cooperation with other Human Resource team members. This position will require a significant amount of independence and self-direction to accomplish its essential functions and responsibilities.

PRINCIPAL RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

  • Responsible for assisting with the agency’s employment and recruitment function. This includes receiving, screening, and distribution of the applications to the appropriate person, maintaining the agency’s applicant tracking system, and interviewing/selection of applicants in an assigned area.
  • Responsible for assisting with the agency’s payroll and benefit function. This includes reviewing, coding, calculating and entering of employee time into the payroll system and assisting with employee benefits including enrollment, distribution of forms, monthly billings, and special projects/reports as necessary.
  • Responsible for serving as the department’s liaison and initial contact to it’s customers. This includes responding to customer needs in a friendly, efficient, professional manner, answering main HR line, passing out appropriate information to applicants and employees and directing customers to appropriate person and/or department.
  • Responsible for maintaining the employee personnel records. This includes creating new employee files, organizing and filing documents into these files, purging of terminated employee records, and assisting with the auditing of personnel records for legal, auditing and accreditation purposes. Allows access to personnel records by supervisors and employees according to policy and maintains security, integrity and confidentiality of files during review.
  • Responsible for assisting the director and other H.R. team members with administrative and clerical functions and special projects as necessary. This includes preparing correspondence, reports, memos, policies, orientation packets, DFWP packets, maintaining H.R. dept. files, and picking up and distribution of H.R. dept. mail.
  • Performs other H.R. functions as necessary. This would include serving on agency committees, representing the agency in special agency functions, serving as a backup to the payroll/benefits specialist, assisting with education and training programs and ordering of department equipment and supplies as necessary.

WORKING CONDITIONS:

Work is primarily in an office environment and sedentary in nature.  Work hours are generally between agency opening and closing, Monday through Friday, with occasional evenings, weekends, and holidays as needed.  Employee may be required to travel off site for recruitment and agency activities. Employee may be required to work overtime hours with little advanced notice.

QUALIFICATIONS:

Position requires an associate’s degree in Human Resources, Business Administration, or related field and at least 2-3 years of Human Resource and/or Payroll experience. Must have intermediate computer skills, including spreadsheets and word-processing. Must have prior experience with payroll/HRIS systems.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of methods, practices, and objectives of human resources administration.
  • Knowledge of laws and accepted practices and principles associated with recruitment and selection.
  • Knowledge of federal, state, and local laws governing equal employment opportunity and wage and hour provisions.
  • General knowledge of the organization and functions of non-profit agencies.
  • Intermediate computing skills, including operating an HRIS, word-processing, and spreadsheets.
  • Ability to present ideas effectively in oral or written form.
  • Ability to work independently and use mature judgement in making decisions.
  • Ability to make decisions by analyzing complex facts.
  • Ability to communicate technical and legal information to others.
  • Ability to develop strong working relationships with department and agency staff, job applicants, and the general public.
  • Ability to conduct effective employment interviews.
  • Ability to maintain legal records.
  • Experience answering incoming calls, taking accurate messages and handling several customers at one time.
  • Possess strong math skills and basic understanding of payroll principles
  • Ability to operate standard office equipment
  • Ability to develop and maintain organized filing systems.
  • Ability to maintain discretion and integrity in handling confidential information.

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