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Grants Coordinator

“An Equal Opportunity / Affirmative Action Employer”

POSITION TITLE:                        Grants Coordinator 
STATUS:                                          Full-Time (40 hours per week)
REPORTS TO:                               Associate Vice President of Grants & Data Management
LOCATION OF WORK:              1699 W. Mound St.



The Grants Coordinator assists in the process of research, grant writing, proposal development, reporting, and deadline management. Work requires attention to detail and excellent organization, writing, communication, and time management skills with the ability to multitask and meet deadlines. Work is performed under the general supervision of the Associate Vice President of Grants & Data Management and in cooperation with other Agency personnel. This position will require a significant amount of independence and self–direction to accomplish its essential functions and responsibilities.

This position requires a professional demeanor at all times, will be of a confidential nature, and requires balancing the administrative office duties and meeting with funders, donors, and sponsors to increase fundraising revenues. Work requires an understanding of general office practices and an understanding of the inter-workings of the Agency, its programs, and fundraising revenue. It also requires regularly performing multiple tasks with multiple deadlines.


  • Identify, research, and analyze prospective grant opportunities of foundations, government agencies, and corporations to match the focus of funding sources to the needs of all Agency programs.
  • Manage grants calendar, including timely and accurate recording of organizational information, letters of inquiry, grant proposals, grant approvals, grant payments, and reporting requirements.
  • Maintain official grant files that comply with legal, auditing, and foundation requirements.
  • Assist in maintaining complete and accurate data to ensure funding source information is kept up-to-date using the fundraising data management system and other internal procedures.
  • Support the Grants Office in its ongoing grant management functions and participate in strategic conversations with Grants staff on continuous improvement efforts.
  • Performs other departmental and agency functions as necessary. This includes providing back-up coverage for the Volunteer team, attending Agency functions, attending and participating in departmental meetings and committees as necessary and performing other duties as assigned.


Minimum of two years’ work experience in philanthropy or in the nonprofit sector in a grant writing capacity with a Bachelor’s degree required. Strong knowledge of computer applications, including MS Word, PowerPoint, and Excel, including chart preparation. Effective Internet search skills as well as ability to learn new programs and software. Ability to understand and effectively communicate the Agency’s mission and possess familiarity with community health and/or gerontology.


Full time employment working eight (8) hours per day, forty hours per week, between 8 a.m. opening and 5 p.m. closing, Monday through Friday; schedule may change to include potential early morning, weekend or evening hours.


  • Excellent customer service and interpersonal skills, including a high level of professionalism and a positive attitude.
  • Ability to act independently to organize, determine priorities, and implement assignments.
  • Must have strong organizational and time management skills.
  • Ability to maintain discretion and integrity in handling confidential information.
  • Ability to develop and maintain effective working relationships with supervisors, staff, and volunteers.
  • Ability to maintain discretion and integrity in handling confidential information.
  • Ability to prioritize and complete multiple job assignments received from multiple staff members.
  • Ability to develop and maintain effective working relationships with supervisors, staff members, agency Board Members, clients, and members of the community.

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